01Lettings
Listings, 24‑hour holds and e‑signature
Offer a room, hold it while the applicant signs, and let it go automatically if they don’t. Rent is priced from the exact tenancy dates.
Student accommodation management software
The control room for every room you let
Lettings, rent, the front desk and every resident on one line, from the first enquiry to the final account. Built for purpose-built student accommodation (PBSA) operators. No spreadsheet in between.
One booking, end to end
An enquiry becomes a resident without leaving the line.
Every step writes to the same record, so nobody re-keys a name, chases a signature by hand or wonders whether the money arrived. The room is only committed when it should be.
24hRoom hold at offer
1Record per person
0Re-keyed names
Event summary · TR1042Live
- Enquiry from website chatLead created and assigned to the sales inbox
- Room 204 offeredHeld for 24 hours; priced by the exact tenancy dates
- Agreement signedE-signature captured, countersigned by staff
- Advance paid — room reservedPayment commits the room; the hold is lifted
- Portal login emailedPay, sign and rebook from their own account
- Checked in, keys issuedOn the date it actually happened
- Instalment collectedMatched to the right invoice, not the right name
- Move-out inspection · final accountDeductions, then a refund with named approvers
The workspace
Today, for the whole estate, at a glance.
Occupancy, holds and arrears sit above a timeline of every room, with the day’s activity running down the side. Filter to one site, or see them all.
RoomLine — Today
Today
All sites · 2026/27412
7
£3,280
Room
SepOctNovDecJanFebMarAprMayJunJulAug
101
102
204
205
318
319
TenancyHeldShort stayToday
Illustrative data
What’s inside
Six desks, one workspace.
Lettings, finance and operations share the same residents, rooms and money, so a change in one is already true in the others.
02Payments
Pay to confirm, then collect on schedule
The advance commits the room. Instalments follow by Pay by Bank or card, each one matched to its own invoice.
03Residents
One record for every person
Bookings, invoices, emails and notes on a single record, and a portal where residents pay, sign and rebook for next year.
04Front desk
Parcels, visitors and check-ins
Log a delivery and the resident is emailed. Sign visitors in and out. Record check-ins on the day they actually happened.
05Finance
Arrears you can act on
Overdue means past its due date, nothing else. A reminder ladder, refunds with named approvers, and a final account at move-out.
06Sales
A pipeline for every academic year
Website enquiries and live chat land in one shared inbox, each with an owner and a follow-up, with renewals tracked year by year.
Shared inboxShort staysDeeds of assignmentMove-outs & refundsCustom invoicesTeam chatReports
Built to be trusted with rent
Precise about money. Quiet about everything else.
RoomLine holds contracts, payments and personal data for real residents, so the guarantees live in the database, not in the screen.
Access
Staff-only, enforced at the source
Roles are checked by the database on every read and write. Residents reach only their own account, through the portal.
Health
Every part checked every ten minutes
Payments, email, the portal and the database are probed around the clock, and staff can see the result live.
Privacy
Consent before contact
No email goes out without a recorded purpose. Access requests, erasure and retention run from one register, built for UK GDPR.
Questions
What operators ask before they move their lettings onto RoomLine.
- What is RoomLine?
- RoomLine is property management software for purpose-built student accommodation. Lettings, payments, residents, the front desk, finance and sales work from one shared record of every person, room and payment, so nothing is copied between systems or spreadsheets.
- How do room holds and e-signature work?
- When a room is offered it is held for 24 hours while the applicant signs their tenancy agreement online. If they don’t sign, the hold lapses and the room goes back on sale automatically. Paying the advance is what commits the room, and rent is priced from the exact tenancy dates.
- How do residents pay rent?
- Through Stripe, by card or Pay by Bank, with Bacs Direct Debit collected on the due date once it is switched on. Every payment is matched to its own invoice, and overdue means past its due date and nothing else, so arrears reminders go to the right people.
- What can residents do in the portal?
- Residents sign in to their own account to see what they owe, pay invoices, sign documents and rebook a room for the next academic year. They can only ever reach their own account.
- Can we sell empty rooms as short stays over the summer?
- Yes. Short stays sit on the same room timeline as tenancies, so a room cannot be sold twice. Bookings taken on Booking.com are imported from the extranet into the same inventory.
- How do we get started?
- Email info@bytsr.space with a little about your buildings and how you let them today, and we’ll arrange a demo on the parts that matter to you.
- How is residents’ personal data protected?
- Staff roles are checked by the database on every read and write, not just hidden in the screen. Each operator runs on its own deployment and database. Consent, access requests, erasure and retention are handled from one register built around UK GDPR, and no email goes out without a recorded purpose. How Roomline itself handles information is in our privacy notice.
Your whole estate, on one line.
See RoomLine run on your own buildings. Already using it? Sign in to pick up where your team left off.
Or email info@bytsr.space